PC-SIG: Essential Home & Business/PC-SIG - Essential Home and Business Collection.iso/22/7/9/HELPFILE.DBT

dBase/FoxBase/XBase/FoxPro Database File | 1990-05-06 | 22KB | 340 lines

Welcome to EasyMail!
At your control is the easiest form of network document and mail
processing available.
With this software you can easily send memos, notes, proposals
and every form of document to any authorized users of your
network. You can use it to keep track of any text information
that you care to put into it.
Help windows, like this, are available throughout the system.
Simply press 'F1' to get some help.
Presently, you are looking at the system main menu. From here,
select an option by moving the hilighted selection with cursor
control keys. Once positioned, press ENTER to activate the
desired option. Additionally, you may type the first letter of
an option to quickly move to and select it.
You will notice occassionally, that a box will appear on this
screen indicating that you have new mail. This means that since
the last time you logged into EasyMail, someone has sent you mail.
'Create Mail' allows you to create, copy, archive text documents,
send a document as mail to one or more users, review a history of
mail by who has read it and other functions.
'Read Mail' of course allows you to read the mail that has been
sent to you from other users as well as print it.
'Utilities' enables the system supervisor to perform normal
system functions such as reindexing the files and maintaining the
authorized list of users.
'Quit' ends the EasyMail program.
 are on your own 'Create
Mail' screen.  Only the documents
that you create are listed on tHere you are on your own 'Create Mail' screen. Only the
documents that you create are listed on this screen, up to 15 at
a time.
In columns, starting on the left, are the document title,
creation date and time and, finally, the date and time you sent
this document via mail.
Notice that at all times one line on screen is of a different
color or contrast. This means that it is the SELECTED document
at the time. This is important to note when you want to send,
copy, print or edit a text file, as it will be the one used.
Point to a desired document by using the up and down arrow cursor
keys to hilight the desired document. Press PGUP or PGDN keys to
move a full screen at a time.
You will notice that operational functions are listed near the
last line of the screen. Generally, you will press a function
key (F1 - F8) to perform some operation upon the selected item.
Additional options exist on a separate menu which you can access
by pressing the F10 key.
'F1-HELP' will always yields a help window.
'F3-PRINT' prints the selected text to either local or network
printer or to an ASCII file.
'F5-NEW' lets you create a new document. Upon pressing 'F5' you
will be required to enter a document title. Thereafter, the text
edit window appears.
'F6-EDIT' brings the hilighted document text into the
edit window both before and after the document has been mailed.
Once it has been mailed, though, you will not be able to further
edit the document. At that point you can only review the contents
of the document. (This is so that what your addressee reads is
the final and only document.)  A good way to add more text to a
document is to copy it and append new text and re-sendt it.
'F7-DEL' allows you to either delete or archive the hilighted
document, depending upon the status you gave the document when it
was first created. All documents are either of a temporary
status, such as, a quick note about a lunch date, or a permanent
status, such as, documents about company policy.
'F8-COPY' will copy the text of the currently hilighted item to
a new document. After pressing 'F8' you will be required to
enter a new document title.
'F10-FUNC' brings up a menu with more choices on it. These
include 'Import Text' and 'Reader Stats'. Press 'F1' with that
menu on screen for more information.
'ESC-MENU' moves you from the 'Create Mail' screen back to the
system menu.
status, such as, documents about company policy.
'F8-COPY' will copy the text of tFrom here you can decide where you want the hilighted document to
be output; to your local printer or to an ASCII text file. ASCII
text output can be handy when you simply want to retain a copy of
the formatted, ready-to-print document on disk. ASCII text is
simply the text of your mail as it would appear on paper, only
it's kept in an electronic file. This file can be on your local
floppy disk drive or a special sub-directory on your hard disk
or, by default, right in the EasyMail sub-directory.
Simply use the arrow keys or first letter to make you choice.
Upon doing so, you will be prompted with further instructions.
 output can be handy when you simply want to retain a copy of
the formatted, ready-to-print document on disk.  ASCII text is
simply the text of your mail as it would appear on paper, only
it's kept in an electronic file.  This file can be on your local
floppy disk drive or a special sub-directory on your hard disk
or, by default, right in the EasyMail sub-direYou are now being asked exactly where you want the text to be
put. You must at least give a valid DOS filename (with or
without extension). If you leave this prompt blank, the program
assumes that you changed your mind and you are returned to the
full mail processing screen.
You may precede the file name with a valid drive designator or
path or both. For example, if you wanted to put the document on
your floppy disk in the A: drive in a file called SAMPLE.TXT, you
would type "A:SAMPLE.TXT" in this window (without the quotes, of
course). If you wanted it in an existing sub-directory on the A:
drive called STUFF, you would type "A:\STUFF\SAMPLE.TXT".
What can you do with a document that resides in an ASCII text
file? For one thing, you can call it into your favorite word
processor and add some nice formatting features and then print it
out. Or, you could put a copy on a floppy disk and walk it over
to an office mate's laser printer, place it into their drive and
type the DOS command to print the file to the printer (TYPE
A:SAMPLE.TXT > LPT1 for example). There are many possibilities!
You can experiment with this by trying it out and viewing the
results.
document that resides in an ASCII text
file?  For one thing, you can call it into your favorite word
processor and add some nice formatting features and then print it
out.  Or, you could put a copy on a floppy disk and walk it over
to an office mate's laser printer, place it into their drive and
type the You have encountered the final point from which you may cancel
the printing of the document. If you enter 'N', the print job is
aborted and you are returned to the mail processing window.
Within the document editing window you have access to a very
simple word processor. All of the normal word processing
functions are present and a summary of the cursor movement and
editing keys follows:
       Key                           Result
---------------------     -------------------------------------
Up-Arrow or Ctrl-E        Move up a line
Down-Arrow or Ctrl-X      Move down a line
Left-Arrow or Ctrl-S      One character left
Right-Arrow or Ctrl-D     One character right
Ctrl-Left or Ctrl-A       One word left
Ctrl-Right or Ctrl-F      One word right
Home                      Left end of current line
End                       Right end of line
Ctrl-Home                 Top of current window
Ctrl-End                  Bottowm of window
PgUp                      Up one 'windowful' of text
PgDn                      Down one 'windowful'
Ctrl-PgUp                 Top of current document
Ctrl-PgDn                 Bottom of document
Ctrl-Y                    Delete a line
Ctrl-T                    Delete a word
Ctrl-B                    Reform a paragraph
F2                        Save and exit editing
ESC                       Exit without saving
ome                 Top of current window
Ctrl-End                  Bottowm of window
PgUp                      Up one 'windowful' of text
PgDn                      Down one 'windowful'
Ctrl-PgUp                 Top of current document
Ctrl-PgDn                 Bottom of document
Ctrl-Y                    Delete a line
Ctrl-T  This is a 'Permanent' type of document and it will not be
destroyed, but will be moved into an archive database. This
eliminates old documents from your current screen, but does keep
them available for future reference through the registered user
option, 'Archive Mail' screen.
This document can be deleted from your files if you so choose and
all users to whom it was addressed have opened it (or is has not
been sent yet). Once deleted it cannot be retrieved. It and all
links to addressed users will be permanently eliminated.
Apparently this document has not been opened by all addressed
users and so cannot be deleted at this time. You may find out
who has not read it by viewing the 'Reader Stats' option on the
Functions Men (press F10).
As you can see there are two types of documents (mail). The
TEMPORARY type can be deleted from the system once all addressed
readers have read it. This eliminates old junk mail from
remaining in the system and causing inefficient operations.
The PERMANENT type of mail is important and should never be
completly eliminated. This type of mail can eventually be moved
out of your active mail area and put into an archive area where
it will remain. These documents can be accessed via a registered
version option to review archived documents/mail.
l).  The
temporary type can be permanently deleted from the system once
everyone addressed has read it.  This eliminates old junk mail
from the system keeping it efficient.
The Permanent type of mail is important and should never be
completly eliminated.  This type of mail can eventually be moved
out of your active mail area and put into an archive area where
it will remain.  These documents can be reviewed later using the
'Archive Mail' oThis is your personal incoming "mail box." Only YOUR incoming
memos and documents will be displayed here. Documents which you
have not read or printed have an astrisk to the left of their
names. From left to right the document title, sender name, date
received appear on each valid document line.
Upon reading (F9) or printing (F3) a document for the first
time, that document will be "stamped" with the current date and
time. This is visible to the sender of the mail. They will know
exactly when you read their mail.
Once you have reviewed a document you can archive it. If it is a
Temporary document it will be deleted from the database files.
If it is classified as a Permanent document, only your link to
that document will be removed (leaving the document in the
file.)
ent for the first
time, that document will be "stamped" with the current date and
time. This is visible to the sender of the mail. They will know
exactly when you read their mail.
Oncy you have reviewed a documeReading your mail is simply a matter of looking at the text of
it. Within this window you can press the up and down arrow keys
to scroll the text a line at a time or you can press the PgUp and
PgDn keys to move the text a page at a time. Press Ctrl-PgUp to
move to the top of the document or Ctrl-PgDn to move to the bottom.
l be "stamped" with t
 current date and
time. This is visible to the sender of the mail. They will know
exactly when you read th
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When your document has been sent you are not allowed to make
further changes to it. If you did, the reader might not re-read
the document and a communication gap would occur. You may only
read or print the text of the document once it has been sent. To
make updates about the document, copy it to a new document or
create an addendum by creating and sending the additional
information on a new document.
s/This Utility Menu allows the system supervisor to perform
house-keeping functions for the mail system.
'Edit Users' is provided for the maintenance of authorized users
in the mail system. Only the system supervisor has access to
this option as it contains the user's personal passwords. When
maintaining these records be sure to provide the security needed
to keep each user's password protected. This area also allows
the supervisor to review users last login and access rights.
'Reindex Files' option is seldom required, but can be a saving
function in the event of unanticipated system failures. Normally
the database and index integrity is maintained by the mail
program. However, when there is a power failure or some other
disaster which brings the system down 'hard' the indexes may be
left in an unknown state. This option reorganizes the indexes
automatically. It is also useful in a high-volume environment
where files are being deleted.  Here it will permanently remove
deleted records and provide additional storage space and improved
operating efficiency.
ipated system failures. Normally
the database and index integrity is maintained by the mail
program. However, when there is a power failure or some other
disaster which brings the system down 'hard' the indexes may be
left in an unknown state. This option reorganizes the indexes
automatically. It is also useful in a high-volume environment
where files are being deleted.  Here it will permanently remove
deleted rHere you have additional functions which operate on your outgoing
mail.
'Reader Stats' provides information about those who are to
receive the currently hilighted mail document. It lets you know
who you sent this mail to and what date and time each addressee
has opened or read the document.
'Import Text' allows you to create mail from an existing ASCII
DOS text file. First you must have created a new document with
no text on it. Then from this option you will be able to identify
that text file name. It will be added to your new document. In
addition, you can append a text files contents to the end of the
current document.
e the currently hilighted mail document. It lets you know
who you sent this mail to and what date and time each addressee
has opened or read the document.
'Import Text' allows you to create mail from an existing ASCII
DOS text file. First you must have created a new document with
no text on it. Then from this option you will be able to identify
that texEnter the name of your new document here. It is best to make the
name reflective of the content of your mail - that way the reader
will know something about it before opening.
You are now accessing the user selection window. This can be very
helpful when you have a long list of system users and want to
quickly find their record for viewing or editing.
To use this window, simply move the hilight to the desired
person's name and press ENTER. This will instantly move their
record onto the edit window. Then select the function key to
perform the various operations on them. To find a person quickly
you may have to use the PgUp and PgDn keys to move a full-page of
entries at a time. Press ESC to avoid selecting from this window.
helpful when you have a long list of system users and want to
quickly find their record for viewing or editing.
To use this window, simply move the hilight to the desired
person's name and press ENTER. This will instantly move their
record onto the edit window. Then select the function key to
perform the various operations on them. To find a person quickly
you may have to use the PgUp and PgDn keys to move a full-page of
entrThis window allows you to quickly and easily identify those users
to whom you want you mail sent. Simply locate the desired user's
name and press the ENTER key. You'll note that a triangle symbol
appears to the left of their entry. This means that the person
has been select as a mail recipient. If you change you mind about
sending to them, press ENTER again and the symbol disappears.
You may send mail to 1 person or several people. If you change
your mind about sending the mail at this time, just press the ESC
key and sending is aborted. Once you have selected all target
recipients, press the F9 key and the mail is quickly sent. A
message at screen bottom indicates how many pieces of mail have
been sent.
eir entry. This means that the person
has been select as a mail recipient. If you change you mind about
sending to them, press ENTER again and the symbol disappears.
You may send mail to 1 person or several people. If you change
your mind about sending the mail at this time, It is nice to be able to see who has been sent any particular
piece of mail after-the-fact. This option shows who was
originally sent the current document. It also shows what date and
time that adressee read or printed your mail. If they have not
read of printed the mail, it indicates '<Unopened>' in the date
and time stamp area.
In this window, you can edit the records of authorized users, add
new people to the system, delete system users or simply review
the various information about existing people.
The first thing you will want to do is possibly find an existing
user record. To do this quickly, press the F2 key for a lookup
window. Otherwise, you may press the PgUp and PgDn keys to move
from one record to another (forward or backward). Once you have
located the desired record, press F6 to edit the fields. You may
change the users password, access level and full name.
You may add a new user to the system by pressing the F5 key. Have
the user give you their secret password. Be sure no other users
can watch as you maintain system users.
As users come and go you may have to delete them from the system.
Use F7 to delete an existing system user. All existing incoming
and outgoing mail will be deleted from the system.
Finally, press the ESC key to exit the maintenance screen.
Access level 1 is for normal end-users. These users will not have
access to the Utility Menu. Access level 2 users have full rights
to do anything in the system - including review other users
passwords.
can watch as you maintain system users.
As users come and go you may have to delete them from the system.
Use F7 to delete an existing system user. All existing incoming
and outgoing mail will be deleted from the system.
Finally, press the ESC key to exit the maintenance screen.
Access level 1 is for nYou may import text from an ASCII file on the current disk or any
accessible disk (or sub-directory). Simply enter the correct name
of the file to import, including any drive designator and path.
If the file cannot be found, the system will beep and return to
the Functions Menu.
Imported text will be appended to the end of the currently
hilighted mail document. If you want the text to be a part of a
new file, you will first have to create a new document from the
'Create Mail' screen by pressing the F5 key and giving a name.
Then access this option and read in your text file. Imported text
files should contain no embedded control characters and should be
60 character wide. If they are wider, you may have to edit the
new mail document to re-adjust the margins.
If you change your mind about importing the text file, simply
press the ESC key or press ENTER with the file name blank.